Built for Commercial Brokers

Stop digging.
Start closing.

Warm Vanilla Inbox is a purpose-built app for commercial real estate brokers. Connect your Gmail or Outlook and get a clean, deal-focused inbox — so the emails that matter surface first, every time.

Free during beta. Connect Gmail or Outlook in minutes.

Warm Vanilla Inbox Beta
Gmail connected
Deals
Clients
Admin
Filtered
Marcus Chen · Eastbridge Capital
Re: LOI — 220 Commerce Blvd, Suite 400
LOI
Sarah K. · Horizon Realty Group
Offer terms — industrial portfolio
Deal
David Patel · Anchor Tenant Co.
Site visit — downtown retail space
Tenant
CoStar Alerts
7 new listings match your saved search
Filtered
CRE Weekly Newsletter
Cap rate trends Q1 2026
Filtered
From brokers
"The biggest competitive advantage a commercial broker can have is to be responsive."

An inbox as ready as you are.

warm vanilla box /wôrm vəˈnilə bäks/

In commercial real estate, a space delivered with HVAC, white paint, and a clean slate — ready for immediate use. No buildout required.

That's what your inbox should be. Warm, ready, and clear of noise — so you can get straight to work.

What it does

Built for the pace of commercial deals.

01
Your Inbox, Purpose-Built
Warm Vanilla Inbox is a standalone app — not a plugin, not a filter tweak. Connect your Gmail or Outlook and get a completely reorganized view built around your deal flow.
02
Deal-Priority Sorting
LOIs, offers, and active client threads surface automatically. Newsletters, alerts, and noise move down — without being deleted. Everything is still there when you need it.
03
Counterparty Recognition
Learns who your active buyers, tenants, and clients are. Emails from people in live deals are always elevated — even from a new address or forwarded thread.
04
Nothing Falls Through
The emails that cost you commission — the GC reaching out, the buyer going quiet, the LOI with a tight deadline — those get flagged before they get buried.
05
Works With What You Have
Gmail or Outlook — your choice. No new email address, no migration. Just connect your existing account and your inbox transforms immediately.
06
Brokerage-Safe Privacy
Your deal data stays yours. We never sell, share, or train on your email content. Built to comply with Google and Microsoft's data policies from day one.
How it works

Connected and running in under five minutes.

Step 01
Connect your email
Sign in with Google or Microsoft and authorize Warm Vanilla Inbox to read your email. Your IT admin approves once — the whole team is set.
Step 02
Tell us your active deals
Flag a few clients or live transactions. Warm Vanilla Inbox builds your priority model immediately and gets smarter the more you use it.
Step 03
Open the app, see what matters
Your inbox is now sorted by deal relevance. The emails that move your business forward are at the top. Everything else waits where it belongs.
On the roadmap

Residential brokers, you're next.

We're starting with commercial real estate, but a version built for residential brokers — with MLS integrations, buyer pipeline tracking, and offer management — is in development.

Residential — Coming Soon

Your inbox, ready to work.

Join the beta — free. We'll be in touch with access details within a few days.